The current status quo of engaging stakeholders involves a lot of back and forth in siloed systems, making decision-making in the pre-design phase operationally inefficient. This opens the door to oversights, errors, and omissions, which can cause costly, late-phase change orders that make projects go over budget and past timelines.
Workplace decision-making software streamlines this process, and a proper workplace optimization platform can help teams design their hybrid workplace, define their workplace strategy, and effectively engage stakeholders with contextual 3D visualizations. Such a platform allows every stakeholder to view the floorplan and easily explore, comment, and make decisions asynchronously.
Learn more about how to contextualize for stakeholders.
What is Workplace Decision Making?
Workplace decision-making is the systematic process of evaluating numerous options and strategies to optimize the physical and functional aspects of the work environment. Drawing on data, stakeholders’ input, and strategic planning, the decision-making process involves setting specific goals for spaces that enhance productivity, foster collaboration, and support an organization’s overall goals.
How Does Workplace Decision Making Work?
Transforming your workspace design with traditional methods or clusters of platforms is no longer the most efficient method. Instead, replace point-based solutions with fully integrated platforms that provide dynamic data flow throughout every aspect of the process. By using a unified workplace optimization platform, workplace teams are able to make confident design decisions since strategizing, space programming, test fitting, and performing quantity and costing analysis can all be centralized under one roof.
Scenario Planning and Design Models
By absorbing all data that affects your real estate portfolio and analyzing it according to your business goals, a workplace optimization platform provides workplace teams with insight and recommendations on how their space should evolve. Based on this data, you can plan and run different scenarios and design models with your stakeholders.
Refine Design Models
Workplace optimization platforms allow teams to refine design models asynchronously, providing the opportunity for streamlined modification and efficient experimentation. This is accomplished by allowing everyone involved to understand your space better and contribute suggestions for development.
Through shared contextual visualizations and immersive floorplans, workplace teams can collectively review and suggest feedback, providing a holistic view that allows your stakeholders to understand each phase of design.
In this way, workplace optimization platforms help you leverage design and space analytics to make better decisions about creating spaces that align with your company’s goals.
Why Do You Need a Workplace Optimization Platform?
Acquiring a workplace optimization platform is a strategic imperative for companies looking to thrive in the hybrid work landscape. It helps you make efficient decisions, identify potential alterations to the built environment, and better engage in space planning.
Handle Multiple Alternatives
It can be complicated for stakeholders and employees to evaluate multiple alternatives at the same time. A workplace optimization platform enables your team to generate, explore, and compare several workplace design alternatives quickly. Your stakeholders can also assess multiple floorplan designs and compare their space utilization. With this ability to handle multiple alternatives efficiently, such a platform enables your team to choose the design that aligns with the spatial needs of employees.
Find Solutions Faster
A data-driven workplace optimization platform helps you augment the design process. By combining your existing data with predictive analysis, such a platform will anticipate workplace needs and provide recommendations. This process significantly reduces the time it would take your team to identify these needs in the pre-design process.
Integrate All Data Points
To create a holistic view of your company’s real estate and workplace needs, you can integrate all relevant data points, including spatial data, employee surveys, and organizational goals, into a workplace optimization platform. From maximizing space utilization and efficiency to enhancing employee satisfaction and productivity, you will effectively utilize all your data in the decision-making process.
Make Confident Design Decisions
With the data and visualization tools a workplace optimization platform offers, you can empower your stakeholders to make confident design decisions. By leveraging its analytics capabilities and immersing everyone involved in contextual visualizations, such platforms will enable your teams to measure the potential impact of design choices.
Key Elements That Help With Workplace Decision-Making
A workplace optimization platform provides your business with an efficient way to quantify the ideal future of your workplace. It takes into account your company’s specific data, including your real estate options and company goals. By providing rapid scenario analysis, collaborative and contextual 3D floorplans, and native connectivity to data sources, a workplace optimization platform provides the proper understanding you need to make alterations to the built environment.
Align Internal and External Stakeholders
Workplace optimization platforms redefine walk-throughs, automate renderings, and produce immersive 3D floorplans. All of your relevant decision-making parties (e.g., internal workplace teams working on occupancy planning or external design providers) can access these chartered clouds anytime and suggest ideas asynchronously. Such a platform allows your stakeholders to visualize and intuitively communicate the impact the proposed changes could have on the built environment.
Alternative Planning
Workplace optimization platforms are able to create and compare different layout configurations, design concepts, and space utilization strategies without extensive manual effort, allowing you to experiment thoroughly till you find the best design. As a result, you will make informed decisions, save time, generate creative solutions, and select a data-favored plan that optimizes your employee efficiency, productivity, and satisfaction.
Stakeholder Collaboration
Workplace optimization platforms provide a holistic view for your stakeholders. An immersive and collaborative 3D interface makes it easy for stakeholders to explore, comment on, and propose changes asynchronously with your partners. This also provides a paper trail that keeps track of changes and shares them with your stakeholders accordingly, increasing stakeholder engagement via a 3D environment.
The Future of Workplace Decision Making
A proper workplace optimization platform empowers workplace and real estate teams to improve the workplace’s efficiency and reduce timelines and costs in the pre-design and design phases.
Here’s why workplace optimization platforms are the future of workplace decision-making:
Enhance Decision Efficiciences
Workplace optimization platforms leverage advanced data analytics and AI to streamline the decision-making process, providing workplace teams with data-driven insight into how spaces can be improved and altered. As a result, these insights and predictive analysis enable companies to make informed decisions. This approach eliminates guesswork and unnecessary revisions, allowing for a more strategic allocation of resources.
Enable a Human-Centric Design Approach
The human-centric design approach of workplace optimization platforms prioritizes your employees’ needs and preferences. By leveraging employee feedback and incorporating it into the design process, such a platform helps you foster a sense of ownership and satisfaction among employees, contributing to higher engagement and retention rates.
Learn more about how to optimize a workplace for your employees using decision-making software.
FAQs
Decision-making tools are software applications or platforms that help organizations analyze information, assess options, and make informed choices efficiently. These tools consist of data analytics, predictive modeling, and AI that help to streamline the decision process, reduce biases, and increase transparency to enable.
As organizations evolve and grow, workplace decision-making software bridges the gap between transitions by helping you plan new spaces efficiently and cost-effectively. These platforms use your data to help you collaborate with stakeholders and design a human-centered space that incorporates the unique needs of your business while reducing project time and expense.
The workplace decision-making process is different for every business, but it includes factors such as current real estate space, growth goals, employee work patterns, redesign and construction budgets, project timelines, and much more. Decision-making software helps you incorporate all these factors into design scenarios to ensure that your workplace suits your needs.
